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sandra k | What are ''minutes ''at a buisness meeting? |
we have some friends that are starting a buisness and has ask me to be secretary . i have never done this before. they have ask my husband to be the chairman .what are the criteria for these two jobs |
 |
 
Pandak
 |
A secretary (of the board) takes the minutes, that is keeps a record of what was discussed and more importantly important decisions that were made by the board (usually a vote is taken). These minutes are part of the official documentation of the company and are legally required to be kept. After one meeting, the secretary should enter the minutes into a book for that purpose. On the next meeting, the first task is a reading of the minutes of the previous meeting, and the Chairperson asks if there are any corrections or amendments, or if the minutes are accepted as read. You must keep track of objections, acceptances, who said what, when, etc.
As for the chairperson, it would seem to me that one of your friends who's starting the business should be chairman, for the chairman is in effect the chief decision-maker and the one most legally accountable and responsible for the company. Quite often the chairman is the person who incorporates and begins a business, so you should think carefully about the legal implications of being chairman. The chairman chairs all meetings. The chairman must call a meeting at least once a year, and is usually monthly. There may be frequent meetings when first starting out. The board IS the company and hires employees, or at least the first employee (president) who then hires the rest. The chairman usually calls the shots, so that's why it seems odd to me that your friends want your husband to be chairman. If he's going to hold half the stock (common stock) of the company, then being chairman is fine, but if he's just being chairman so he can be responsible for the business, then I'd consult a lawyer before I accepted. Suppose your "friends" do something wrong? Your chairman will be held responsible. |
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geordie.lady
|
It a brief written account of all that has been discussed... |
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mother
|
Minutes are a record of the topics with mention of any critical or links to additional reference material that is discussed during the meeting.
The job of the chairperson is to call the meeting to order, follow the agenda, make sure the participants stay on topic and to move on to the other items of the agenda if agreement can't be reached and to adjourn the meeting at the appointed time. |
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Cocoabutta98
|
If you were asked to take the minutes then they are basically asking you to write down everything that was/is discussed and occasionally jotting down the time... I don't know what the chairman would do. |
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Ryan
 |
Minutes, or in the form of a "form", it includes the key points discussed in the meeting, the attendance, the meeting leaders, the adjournment, and some other factors about the meeting. |
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DarlaTremere
|
writing down key points of what happens and what is said at these meetings. |
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hughgo-a-go-go
 |
Minutes are the official records of business meeting that legally must be kept.
There are laws, depending on where you live, about what form the minutes have to be written in, how they have to be bound, and who has to sign them.
Go to your local library. They will surely be able to loan you a book that gives intstructions on taking minutes relevant to your jurisdiction.
Taking minutes is an acquired skill, but you will soon get the hang of it. But you will need to be well prepared for your first meeting. So get that book I told you about. |
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Vazvil V
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Minutes includes the subject of the meeting, location, date and Timing.
It also covers the attendees, agenda, actions to others, details of RAID (Risk, Assumption, Issue and Decision) with respect to the subject of the meeting. AOB(Any other Business) of the individuals etc.
Also it has the conclusion and follow up meeting and actions if any |
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Sami V
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A record of the discussions and decisions taken at the meeting. |
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