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grifter_07 | I cant prove the business miles i drove to the IRS? |
i wrote off 50,000 worth of business miles on my taxes in 2006. but now the IRS says i have to send in proof.
Ive looked through my files, but i dont have my mileage logs, that i may have tossed when i moved (I know that was stupid). Now it looks like im on the hook to them for $3000.
should I respond to thier letter and let them know i cant prove it?
What happens if i dont respond?
If i amend my taxes, do i still have to send company policies that i would perfer my company not be involved in?
If i say nothing will they just bill me and leave it at that?
I dont think i can prove the same for 2005, how do i keep them from going after me for that too?
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Charles G
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If you don't have written proof, you don't get the deduction.
You can respond, check or money order, of if you can't pay right away offer an installment agreement.
If you don't respond, the IRS will consider it like you agree, and try to collect.
If you agree with the IRS, you don't need to amend your taxes (they did that already)
Don't mention 2005 to them.
EDIT:
Some have mentioned to "recreate" mileage logs. Just be aware that, according to the tax laws, the records must be contemporary, at the time of the expense. EAs should know that. |
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Judy1
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If you don't have logs, a basic requirement, get out your checkbook. And if you claimed high mileage for other nearby years, they'll almost surely look at those too.
Don't just ignore them. Respond and let them know that you no longer have the logs. |
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v b
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Act like an auditor. Get your car maintenance records for 2006 (you can also use the end of 2005 and beginning of 2007). Prove you drove more than 50,000 miles. Surely with that many miles you would have had 10-15 oil changes for the business use alone.
Then get your work diaries. Show where you were each month, the name of the clients, their addresses and the minimum mileage from your home to theirs.
Yes, you have to produce the company policies. If they would have reimbursed you for mileage and you simply didn't turn it in, it's not deductible.
And, by the way, 50,000 of miles surely triggered AMT and you stopped getting benefit for the mileage after a while. Maybe you don't need to prove all 50,000. |
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Bob F
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Without written records you have nothing to stand on, and you may have to accept the IRS's conclusion that you do not get to deduct the mileage. When you throw out or loss tax records, you have to think of it as the same as money that you have thrown out or lost. If you can find anything else that at least establishes the car's mileage at certain times, you may get them to believe you. Such as repair invoices that have the mileage on them, tire purchase records with the mileage on them, trade it or sales records with the mileage if you sold or traded in the car, etc.
Otherwise you may just as well respond that you are accepting their recalculation of your return without the mileage, and send them their money or ask for installment payments or whatever to get it paid back.
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MrMojo1
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You're suppose to keep records for the auto expenses.
Either you can prove it by a mileage log (which you stated you don't have) or go to your calendar and check to see which client you visited in that tax year. You can then back into the mileage from either your work place or home to the client's location. This is provided that you kept a calendar in those years and recorded the client's visits.
The only remaining option is to agree to the IRS's assessment and pay the additional taxes and any related penalties and interest. Do this immediately so they close out the 2006 tax year.
Based on what you described, the IRS is only reviewing the 2006 year not the 2005 year so just pay and close that open year!
You may want to keep records now of your business expenses since the IRS tend to look for future years' returns of taxpayers who was examined (i.e. audited).
Yes, you were audited. It's a desk (i.e. paper) audit instead of a fullblown field audit where the IRS visits you! It's still an audit!
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Alicita
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Try to remember all those miles you drove,use goggle or yahoo maps to know the correct amount of miles,write them in a notebook,day to day,probably you will know how many miles you drove exactly,So if those are not 50'000 miles,there will be some,and you can deduct those miles instead 50'000.
The most important thing RESPOND TO THE IRS IMMEDIATELY,if you want to avoid penalties or fine. Call them and make an arrangment if you have to pay them. |
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Mark S
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I will answer your questions in order:
1. DO NOT tell the IRS that you cannot prove the deduction unless you cannot reproduce a log based on your calendar of appointments. If you tell them you cannot prove the deduction they will disallow the deduction in its entirety.
2. If you don't respond, the Irs will assume that you agree with their assessment. they will charge you the additional tax, penalty and interest.
3. You do not have to amend your return. If the IRS is asking for your company's policies, they probably want to make sure the company does not reimburse mileage. If they do and you do not request it, the mileage is not deductible. You do need to send that information in.
4. See answer !.
5. Do not amend 2005. If you can re-create a log based on a calendar of your business visits, do that now in case the IRS audits you. You cannot stop them from auditing you if they want to
Additional:
Yes, you are supposed to keep a log at the time of the expense. However. If you have other records, detailing who you saw and when, a log can be recreated and presented to the auditors. If you are an outside sales person, auto expenses would be an ordinary business expense and the recreated log could be accepted by the IRS. |
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Don
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You are supposed to keep these record contemporaneously bu if you haven't then you can re-create them. Find a calender or date book from that year and recreate your trips along with the mileage. Send this to them, that should be all the proof they need. If however you really didn't drive those miles for business or other tax deductible (like non-profits) reasons then you should just fess up and say you can't prove it. Better that than to outright lie about it. Good Luck. |
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